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Deleting old or the oldest emails in your Gmail is a very smart thing to do when you want to consider creating more storage space for incoming emails.
There are different ways you can achieve this using the Gmail filter to sort through emails and create different methods to help you free up storage.
Firstly, I want to let you know that I know and understand what you are going through because I’ve been there myself.
I understand how challenging it gets especially when you are trying to delete some specific old emails without deleting some important email.
But hey, I got you.
From my experience, I found simple ways to help you delete any set of email in gmail.
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This way has everything to do with filtering what you want to delete and what you want to keep.
Now, this is where gmail filter comes in to play. Allow me to explain.
Tip – Remember to clear your trash after deleting anything in your gmail to create more space.
Gmail filter gives you the option of creating a filter by setting rules on how you want gmail to find your search result. Think of it like a custom search.
For example,
Let’s assume I want to delete every email or email addresses before 2018,
With gmail filter, I can create a custom search to help me find all the emails before 2018.
After it’s done searching and showing me the results, I can select everything all at once and then delete.
If you still don’t get it, here are some features of what gmail filters is capable of.
Like I mentioned earlier, Gmail filter gives you custom rules to enables you narrow down your search results.
These custom rules are:
From these custom rules, you can clearly see that you basically have every tool to help you sort through and find old emails you want to delete.
Now that you have understood what gmail filter is, all that is left is how creative you can be with it based on what you are looking for.
If you still don’t know how to search for your old mails, keep reading.
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Here’s a simple way to create gmail filter.
Follow the instructions carefully.
If you are unable to use the gmail filter to delete your desired emails, here are different manual search approach to delete old or oldest emails while you are in gmail.
Search for this command in gmail.
from:(email address or name of sender)
Replace email address or name of sender with your specified email address or name of sender without the bracket. Here’s an example,
to:(email address or name of receiver)
Replace email address or name of receiver with your specified email address or name of receiver without the bracket. Here’s an example,
subject:(keyword)
Replace keyword with the subject word you are looking for without the bracket. Here’s an example,
(keyword)
Replace keyword with the word that can be found included in a subject without the bracket. Here’s an example,
-(keyword)
Replace keyword with the word that can’t be found inside the email you want to delete without the bracket.
Here’s an example,larger:(email size)
Replace email size to the actual size of email you want displayed without the bracket. If you want to delete emails larger than 5MB in gmail, set email size to 5M without including the bracket Note –
smaller:(email size)
Replace email size to the actual size of email you want displayed without the bracket. If you want to delete emails smaller than 10MB in gmail, set email size to 10M without including the bracket Note –
after:2020/5/11 before:2020/5/14
Replace the dates with your own desired dates. Make sure the after date is older than the before date. With the command above, this will show you all the emails between 2020/5/11 and 2020/5/14 Here’s an example,
after:2020/5/11
Replace the date with your own desired date. This will show you all the emails after the dates you searched for. Here’s an example,
before:2020/5/11
Replace the date with your own desired date. This will show you all the emails before the dates you specified in the search. Here’s an example,
has:attachment
This will show you all the emails that contains any attachment. Here’s an example,